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Main Office Job Openings

We believe that our associates are our greatest asset. We know that in order for Heinen’s to be successful, we need a team comprised of the right people who will work together to provide the highest quality products and deliver the best service to our customers.

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Title
Location
Schedule
Facilities/Procurement Specialist
Full-time
Description
Apply

Job Summary:

The Facilities/Procurement Specialist ensures that the products and services that are purchased from specified suppliers are entered into the asset management system (Accruent). An important aspect of this role is maintaining accurate records for Heinen’s in Accruent, throughout the vendor relationship, through the specific duties outlined below. This role also works with the Procurement team on all aspects of the purchase order process.

Responsibilities:

This position will be responsible for the following duties in collaboration with the Facilities team and the Procurement team. Oversight will be given by the Procurement Manager and the position will report directly to the Facilities Director.

Facilities

  • Gain full understanding of the Accruent system to become the subject matter expert. Subsequent training of end users on an ongoing basis and as needed.
  • Set up and maintain preventive maintenance work orders and schedules (PPM’s) in the Accruent system.
  • Set up new vendors in the Accruent system assuring all minimum requirements are met.
  • Responsible for collecting new asset information and entering into Accruent. This includes documents such as: vendor quotes, purchase orders, notes, drawings, specification sheets and warranty information for major purchases.
  • Maintains assets to be tagged list, removes or moves assets as requested and manages information flow in Accruent as needed.
  • Develops and maintains not to exceed limits (NTE’s) in Accruent for all Heinen’s equipment, this limits vendor spending on work they can complete without further approval.
  • Develops and maintains repair thresholds (max-spend on an asset) in Accruent to allow accurate repair verses replace analysis.
  • Provides data to Facilities Director to aid in budget building on what assets have met or exceeded their repair threshold.
  • Collects and confirms all labor rates including parts mark-ups in Accruent. Confirms rates are approved and/or match against existing agreements.
  • Responsible for collecting Certificates of Insurance (COI) to assure that all vendors have current (non-expired) COI’s to meet our minimum requirements.
  • Generates and shares reports with vendors and the Facilities team on vendor performance – specifically Key Performance Indicators (KPIs).
  • Perform predictive analytics to help build equipment replacement budgets and avoid down time.

Procurement

  • Collaborate with the Procurement Manager and Procurement team to plan and prioritize purchasing activities.
  • Refine and develop a streamlined process around vendor pre-qualification and vendor set ups including developing an electronic process to work for Accruent and Lawson set ups.
  • Interact with internal purchase requestors to clarify and quantify purchases. –
  • Source items needed as requested, locating best price and item to meet the needs of the internal customer.
  • Create, transmit and prioritize approved purchase orders and supporting documents to supplier.
  • Tracks order acknowledgement, prepares and communicates shortages, backorders and provides visibility of potential interruptions to internal customers.
  • Follow up on items purchased, verifying receipt, coding invoice, and follow through to completion for coding in OnBase.
  • Ensures orders adhere to supplier agreements and contracts; reports non-conformances.
  • Assists Accounts Payable and Inventory Team in resolving reception and invoice discrepancies.
  • Works with Procurement Team to close out all open invoices for the period end close dates, verifying work done, price, quantity and payment.
  • Assist with special projects as needed including: surveys, handouts, analysis, data collection, document creation, data entry and clean up.
Title:
Facilities/Procurement Specialist
Schedule:
Full-time
Location:
Description:

Job Summary:

The Facilities/Procurement Specialist ensures that the products and services that are purchased from specified suppliers are entered into the asset management system (Accruent). An important aspect of this role is maintaining accurate records for Heinen’s in Accruent, throughout the vendor relationship, through the specific duties outlined below. This role also works with the Procurement team on all aspects of the purchase order process.

Responsibilities:

This position will be responsible for the following duties in collaboration with the Facilities team and the Procurement team. Oversight will be given by the Procurement Manager and the position will report directly to the Facilities Director.

Facilities

  • Gain full understanding of the Accruent system to become the subject matter expert. Subsequent training of end users on an ongoing basis and as needed.
  • Set up and maintain preventive maintenance work orders and schedules (PPM’s) in the Accruent system.
  • Set up new vendors in the Accruent system assuring all minimum requirements are met.
  • Responsible for collecting new asset information and entering into Accruent. This includes documents such as: vendor quotes, purchase orders, notes, drawings, specification sheets and warranty information for major purchases.
  • Maintains assets to be tagged list, removes or moves assets as requested and manages information flow in Accruent as needed.
  • Develops and maintains not to exceed limits (NTE’s) in Accruent for all Heinen’s equipment, this limits vendor spending on work they can complete without further approval.
  • Develops and maintains repair thresholds (max-spend on an asset) in Accruent to allow accurate repair verses replace analysis.
  • Provides data to Facilities Director to aid in budget building on what assets have met or exceeded their repair threshold.
  • Collects and confirms all labor rates including parts mark-ups in Accruent. Confirms rates are approved and/or match against existing agreements.
  • Responsible for collecting Certificates of Insurance (COI) to assure that all vendors have current (non-expired) COI’s to meet our minimum requirements.
  • Generates and shares reports with vendors and the Facilities team on vendor performance – specifically Key Performance Indicators (KPIs).
  • Perform predictive analytics to help build equipment replacement budgets and avoid down time.

Procurement

  • Collaborate with the Procurement Manager and Procurement team to plan and prioritize purchasing activities.
  • Refine and develop a streamlined process around vendor pre-qualification and vendor set ups including developing an electronic process to work for Accruent and Lawson set ups.
  • Interact with internal purchase requestors to clarify and quantify purchases. –
  • Source items needed as requested, locating best price and item to meet the needs of the internal customer.
  • Create, transmit and prioritize approved purchase orders and supporting documents to supplier.
  • Tracks order acknowledgement, prepares and communicates shortages, backorders and provides visibility of potential interruptions to internal customers.
  • Follow up on items purchased, verifying receipt, coding invoice, and follow through to completion for coding in OnBase.
  • Ensures orders adhere to supplier agreements and contracts; reports non-conformances.
  • Assists Accounts Payable and Inventory Team in resolving reception and invoice discrepancies.
  • Works with Procurement Team to close out all open invoices for the period end close dates, verifying work done, price, quantity and payment.
  • Assist with special projects as needed including: surveys, handouts, analysis, data collection, document creation, data entry and clean up.
Apply: